Privacy Policy for Han-ay

1. About Han-ay

Han-ay is an AI-powered document management application designed to help users organize, classify, search, and securely manage personal documents. Han-ay emphasizes privacy-first, offline-first, and user-controlled document management.

2. Information We Collect

Han-ay may process the following information:

3. How Your Data Is Used

Han-ay uses your information to:

• Organize documents
• Classify documents using AI
• Extract text using OCR
• Generate searchable tags
• Provide document search
• Detect duplicate documents
• Improve document organization
• Synchronize data (when enabled)
• Improve application stability

4. AI Processing

Han-ay uses artificial intelligence to help classify and understand your documents.

Depending on your settings, AI processing may occur:

• Entirely on your device
• Through optional cloud AI services that you choose to enable

When cloud AI is enabled, only the information necessary to perform the requested task may be transmitted securely to the selected AI provider. Users remain in control of whether cloud AI features are used.

5. OCR and Text Extraction

Han-ay may use on-device technologies such as Google ML Kit to extract text from documents. OCR processing is intended to occur locally whenever possible.

Extracted text is used only to:

• Classify documents
• Improve search
• Generate tags
• Populate document information

6. Digital Signatures

Han-ay supports digital document signing using Philippine National Public Key Infrastructure (PNPKI) certificates.

Users are responsible for safeguarding their certificates and private keys.

7. Data Storage

Han-ay is designed with an offline-first architecture.

By default:

• Documents are stored locally on your device.
• OCR results are stored locally.
• Tags are stored locally.
• Classification results are stored locally.

Cloud storage is optional and only available if the user explicitly enables synchronization.

8. Cloud Synchronization (Optional)

If you enable cloud backup or synchronization:

• Selected documents and related metadata may be securely uploaded.
• Data is encrypted during transmission using industry-standard encryption.
• Cloud providers may process your information solely for storage and synchronization purposes.

You may disable cloud synchronization at any time.

9. Data Sharing

Han-ay does not sell your personal information.

We do not share your documents with third parties except:

• When you explicitly choose to share a document
• When required by applicable law
• When necessary to provide optional cloud services you have enabled

10. Security

Han-ay uses reasonable technical and organizational measures to protect your information, including:

• Secure local storage
• Encryption during network transmission
• Access controls
• Authentication protections
• Secure document handling practices

However, no method of electronic storage or transmission is completely secure.

11. Permissions

Depending on the features you use, Han-ay may request permission to access:

• Camera: to scan documents
• Photos and media: to import documents
• Files and storage: to manage documents
• Notifications: to remind you about document expirations and updates

Permissions are requested only when needed.

12. Document Expiration Reminders

Han-ay may analyze document validity dates to provide reminders for renewals, such as:

• Driver's licenses
• Passports
• Professional licenses
• Government-issued IDs
• Other supported documents

Reminder data remains associated with your device or your synchronized account if cloud synchronization is enabled.

13.Children's Privacy

Han-ay is not intended for children under the age required by applicable law without parental or guardian consent. We do not knowingly collect personal information from children.

14. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Delete your data
• Export your data
• Disable cloud synchronization
• Withdraw consent for optional features

Because Han-ay stores data locally by default, deleting the application or removing stored documents may remove your locally stored information unless you have created backups.

15. Data Retention

Your documents remain stored until you delete them. If cloud synchronization is enabled, associated data may remain in backups for a limited period in accordance with the backup retention policies of the storage provider.

16. Third-Party Services

Han-ay may integrate with third-party services, depending on the features you choose to use, including:

• Google ML Kit (OCR)
• Google Gemini or other AI providers (optional AI features)
• Cloud storage providers (optional synchronization)
• Push notification services

Use of these services is subject to their respective privacy policies.

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When significant changes are made, we will update the Effective Date and notify users through the application when appropriate.

18. Contact Us

If you have any questions about this Privacy Policy or your personal information, you may contact us through the official Han-ay support channels.